Academies & Group Classes
Your next class.Already organised.
Run recurring swimming, fitness and learning programmes. Define the class schedule and capacity, enroll eligible members, and follow each session roster separately from private appointments or event tickets.
For swimming academies, gyms, sports clubs and tutoring centres running recurring programmes with one instructor and several members.
Product tour
From the firstenrollment to the final attendance check.
Explore how scheduling, eligible memberships and session rosters fit together.
Feature walkthroughIn LynkOffice
Schedule
How this works in LynkOffice
What you can do
Define a recurring class with its captain, weekdays, date range, time and capacity. The system generates the matching dated sessions. Captain conflicts with other group classes or private appointments must be resolved before creation.
Fields and controls
- Class Name
- Captain
- Capacity
- Start Date
- End Date
- Start Time
- End Time
Activate Group Classes. Prepare an eligible membership with weekly and period allowances, and assign an active captain. A monthly plan does not always generate the same number of sessions.
A practical example
One swimming programme,step by step.
Prepare a one-month swimming membership with two sessions per week and eight sessions per membership period. Schedule a recurring class with a captain and capacity, enroll the member for covered dates, and record each dated session’s attendance from its roster or member QR.
Illustrative workflow, not a customer result. Available steps depend on configuration and subscription.
Your working day
Before class.At enrollment. On the day.
Schedule the class
Define a recurring class with its captain, weekdays, date range, time and capacity. The system generates the matching dated sessions. Captain conflicts with other group classes or private appointments must be resolved before creation.
Enroll the member
Choose the class and student dates, then the client and an eligible active subscription. Review covered dates and available places before confirming enrollment. The enrollment exposes a member QR and the existing membership purchase invoice.
Record attendance
Open a dated session and its member roster. Start the session, record each member’s outcome manually or by member QR, review remaining outcomes and complete the session. This roster is separate from the reception queue and event-ticket check-in.
The tools behind it
The rest of your academy,connected.
Classes, events & specialist add-ons
Group Classes
Create recurring classes, assign captains, enroll eligible memberships and record per-session attendance, including member QR check-in.
See how it worksInventory & Purchasing
Products, Services & Bundles
Prepare the academy’s membership products, weekly commitments, period allowance and permitted make-up policy.
See how it worksSales & Invoicing
Point of Sale
Sell the membership and record payment before completing enrollment with the eligible subscription.
See how it worksCustomers & CRM
Client Files
Keep each member’s contact details and linked purchases in one client record.
See how it worksHR & Payroll
Employee Profiles & Contracts
Maintain instructor records and access for class scheduling and attendance duties.
See how it worksAppointments & Calendar
Resource Management
Manage shared pools, studios or equipment as resources where configured; resource reservations do not enroll students.
See how it worksSales & Invoicing
Instalments
An academy agrees staged membership payments, schedules the amounts due and follows the remaining client balance.
See how it worksHR & Payroll
Announcements, Policies & Requests
Publish an instructor schedule announcement and keep employee requests in the team workspace for follow-up.
See how it worksAI assistant
Helps you use the system itself
The academy owner requests help from the current screen, reads documentation guidance and reviews any prepared support ticket before confirming it.
See how it worksCustomer self-service
Client portal
Members sign into the customer portal to review their own invoices and available services; class enrollment follows its separate workflow.
See how it worksSales & Invoicing
Advance Payments & Credit Notes
Record course fees paid in advance and apply them to the invoice once the course is billed.
See how it worksGetting started
Start with the essentials.Build from there.
Activate Group Classes. Prepare an eligible membership with weekly and period allowances, and assign an active captain. A monthly plan does not always generate the same number of sessions. The subscription must include group classes and cover the selected dates. If needed, sell the membership and collect payment through the supported enrollment path; do not create a duplicate subscription. Attendance actions require the relevant permissions and an eligible session/enrollment. Review membership balances and make-up rules when correcting attendance.
What to review as an owner
Review dated session capacity, enrollments, attendance outcomes and membership allowances in Group Classes. Follow membership sales and payments in their related records.
Questions
Beforeyou get started
For your Saudi operation
Work in Arabic or English, organise branches and configure the invoicing and payment options your business needs. E-invoicing requires the relevant add-on, branch setup and review of submission status. Payment and messaging providers require their own configuration.
Apps for Windows and Mac
Your customers install nothing.Your team installs what it needs.
Put LynkOffice on the computers your team works at, one app for each job. They all sign in to the same account, so every sale, receipt and stock movement is recorded in one place.
Free to downloadWindows 10 or 11, 64-bit
Desktop app
For the office
- Your whole account in its own window, away from browser tabs
- Prints receipts straight to your printer, with no extra software
- A built-in Point of Sale that keeps ringing up cash sales of products offline
Download for WindowsVersion 0.3.06 MB
POS app
For the counter
- A checkout screen made for the counter
- Keeps ringing up cash sales of products offline, and sends them when the connection returns
- Prints receipts and opens the cash drawer
Download for WindowsVersion 0.1.04 MB
Not sure which one fits? Compare the apps
One workspace. One clear view.
Make room for your next class.
Create your workspace, activate the modules you need and give every team one reliable source of information.
- Free 14-day trial
- No credit card required